This free invoice generator tool is powered by AbcSubmit form builder!
Free invoice maker and PDF generator
Create and download professional PDF invoices for free
Build a clear invoice online, add your business and customer details, enter products or services, review totals, and download the finished document as a PDF for sharing, printing, or recordkeeping.
How to create a PDF invoice online
The generator at the top of this page is designed to help freelancers, consultants, contractors, and small businesses prepare an invoice without installing accounting or design software.
- Add your business information. Enter the name and contact details your customer should recognize.
- Add the customer’s billing information. Check names, addresses, and references carefully.
- Set the invoice details. Include a unique invoice number, issue date, due date, and currency.
- List products or services. Describe each line item and enter its quantity and price.
- Review totals. Check discounts, taxes, shipping, and the final amount where applicable.
- Add payment instructions. Explain how and where the customer should pay.
- Download the PDF. Save a copy, then send it using the communication method agreed with your customer.
Important: Invoice, tax, numbering, and recordkeeping requirements vary by country, state, industry, and transaction. Confirm the applicable requirements with a qualified accounting or tax professional.
What should a professional invoice include?
| Invoice element | Why it matters | What to check |
|---|---|---|
| Business details | Identifies the seller or service provider | Business name, address, contact information, and required registration details |
| Customer details | Identifies who is being billed | Correct legal or trading name, billing address, and contact |
| Invoice number | Creates a reference for tracking and communication | Use a unique, consistent numbering convention |
| Issue and due dates | Clarifies when the invoice was created and when payment is expected | Match the payment terms agreed with the customer |
| Line items | Explains the products, services, quantities, and prices | Use descriptions the customer can understand |
| Taxes and discounts | Shows how adjustments affect the amount due | Apply only the rates and rules relevant to the transaction |
| Total amount and currency | Makes the payment obligation clear | Verify calculations and state the currency |
| Payment instructions | Tells the customer how to complete payment | Include accepted method, reference, and relevant account details |
Watch the invoice generator tutorial
The original video tutorial remains available below and demonstrates the free invoice tool.
From invoice creation to approval and payment
A PDF invoice is useful for delivery and recordkeeping, but many businesses also need a process around it. AbcSubmit forms and workflows can support structured requests, internal review, approval steps, payment collection, notifications, and organized data.
- Collect invoice or purchase information through an online form.
- Route higher-value requests to the appropriate reviewer.
- Notify finance or operations when a decision is made.
- Keep supporting documents with the submission.
- Use payment fields and supported payment processors where appropriate.
Explore multi-step approval workflows and the guide to online order forms.
Tips for invoices that are easier to approve and pay
Use recognizable details
Make your business name, customer name, invoice number, and purchase reference easy to find.
Describe the work clearly
Replace vague line items with concise descriptions that match the agreed product, project, or service.
Make the next step obvious
State the amount, due date, currency, payment method, and reference the customer should use.
- Confirm billing details before generating the PDF.
- Use a consistent invoice-numbering system.
- Match invoice terms with the customer agreement or purchase order.
- Check calculations, taxes, discounts, and currency.
- Keep an unchanged copy of the issued invoice.
- Use a descriptive filename, such as the customer name and invoice number.
- Do not place sensitive payment credentials in an unsecured document.
- Send corrections through a documented process instead of silently replacing records.
Frequently asked questions
Can I create and download an invoice as a PDF for free?
Yes. Use the generator at the top of this page to enter invoice details and download the completed document as a PDF.
What information should I include on an invoice?
Common elements include seller and customer details, a unique invoice number, dates, line items, totals, currency, and payment instructions. Legal and tax requirements vary by jurisdiction.
How can I share the generated invoice?
Download the PDF, keep a copy, and send it by email or another agreed delivery method. You can also print it when a physical document is required.
Why should an invoice have a due date?
A due date communicates when payment is expected and helps both parties understand the agreed payment schedule.
Can I add a discount?
The original tool supports using a negative-price line item for a discount, such as -20. Review the final total carefully before downloading the PDF.
Can I create an invoice in another language?
The invoice labels are editable, allowing you to adapt the visible wording. Confirm any mandatory local terminology before issuing the document.
How can I prepare a logo for the invoice?
Use the free online image cropper to resize or crop your logo before adding it.
Can I add a QR code as an image?
The tool accepts an image for the logo area. If you need a QR image, use the free QR code generator with a logo.
Build more advanced billing and order workflows
The free generator is useful for creating an individual PDF invoice. When you need reusable forms, approvals, database records, integrations, payment processors, or team workflows, use the AbcSubmit form builder or start from the form template library.